Our Governance and Policies

Good governance is vital for the success of the organisation, and we need to have policies and practices in place to ensure we are compliant with relevant charity law and governmental legislation. You can find more information about our policies below.

As a registered charity, the Students’ Guild is governed by a board of Trustees, who are responsible for the overall running of the organisation, and its strategic direction. Want to know more about how we spend our money? Find out all the details at Companies House.


The Memorandum and Articles of Association (known simply as 'the Articles') is the Students' Guild governing document as a company and a charity.

Memorandum and Articles of Association (2021)


The Byelaws regulate in more detail what the Students' Guild does and how we do it.

Byelaws (5 December 2022)

Complaints, Code of Conduct & Disciplinary Procedure

The policies consist of three documents: A Complaints Procedure, a Disciplinary Procedure and a new Code of Conduct.

The Code of Conduct sets out the standards of conduct and behaviour expected of everyone on Guild premises or attending Guild events. Within the Code you can find expected behaviours and examples of behaviours which are considered misconduct.

The Complaints Procedure outlines our approach to ensuring a fair and consistent process is in place for students to resolve issues as quickly as possible and to ensure complaints are investigated consistently and promptly. Within this document you can find a copy of the complaints process, the different types of complaints we can investigate, and the appeals process.  

The Disciplinary Procedure outlines our approach to ensuring that issues concerning the conduct of members are resolved in a fair, consistent and timely manner. Within this document you can find a copy of the disciplinary process, the appeals process, potential outcomes and sanctions as well as the general principles we will follow.  

The Guild also has an External Speaker Framework along with relevant resources.


Students have many exciting opportunities when at University – becoming a part of a student group is one of them! For student groups to work well for everyone, we’ve published these regulations to describe how the Guild and our students can be compliant and safe. These regulations are written in accordance with the Guild’s governing documents and replace any previous versions.

IHRA definition of antisemitism

In 2020, Exeter Guild adopted the International Holocaust Remembrance Alliance’s definition of antisemitism:

“Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

The IHRA have provided guidance on their definition on their website.

Passed by Guild Council: 13 Nov 2019. Passed by Trustee Board: 3 Feb 2020.

Modern Slavery Act

The Guild is committed to the principles of the Modern Slavery Act 2015 and the abolition of modern slavery and human trafficking.  

As part of our commitment to equality and inclusion, we're committed to creating and ensuring a non-discriminatory and respectful working environment for our colleagues. Our ‘Speak Up’ (Whistleblowing) Policy aims to ensure that all our colleagues feel confident that they can expose wrongdoing without any risk to themselves.  

Our recruitment, onboarding and HR processes are designed to ensure that all prospective employees are legally entitled to work in the UK and to safeguard employees from any abuse or coercion.

We do not enter into business with any organisation, in the UK or abroad, which knowingly supports or is found to be involved in slavery, servitude and forced or compulsory labour.