CCTV Privacy Notice

Purpose

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The Students' Guild operates CCTV systems to support the safety and security of staff, students and visitors, protect property and assets, and assist with the prevention, deterrence and detection of crime and security incidents.

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CCTV Systems Covered by this Notice

The Guild operates a single CCTV camera at the St Luke's G48 site and have access to live and recorded footage from designated cameras located within Devonshire House. These cameras form part of a CCTV system managed and administered by the University of Exeter.

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Data Controller Responsibilities

The Students' Guild acts as the data controller for the St Luke's G48 CCTV system. CCTV systems within Devonshire House are managed by the University of Exeter. Authorised Guild personnel may access live and recorded footage from those systems where necessary for safety, security, incident management and investigations. The Guild does not control the technical administration of the University-managed systems and cannot delete, alter, extract or otherwise administer stored recordings.

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Access to CCTV Footage

Access to CCTV footage is restricted to authorised personnel. The Operations Manager holds an SIA Public Space Surveillance (CCTV) Licence and has authorised access to the Guild CCTV system at St Luke's G48 and to live and recorded footage from designated University-managed cameras within Devonshire House. Access is strictly limited to legitimate operational, safety, security and investigatory purposes.

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Retention of Recordings

Recordings from the St Luke's G48 camera are retained for 30 days and are then automatically overwritten. Recordings may be retained for longer where required for investigations, legal proceedings, law enforcement requests or to fulfil data protection rights. Retention of recordings held within university-managed CCTV systems is governed by the University of Exeter.

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Your Information Rights

You may request access to personal data captured by the Guild CCTV system through the Guild Subject Access Request process. Requests relating to footage held on university-managed CCTV systems may need to be referred to, or handled in conjunction with, the University of Exeter.

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Disclosure of Footage

CCTV footage will only be shared where there is a lawful basis to do so, including crime prevention, law enforcement investigations, legal obligations, insurance claims, internal investigations, or the establishment, exercise or defence of legal claims.

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Governance

The Guild operates and accesses CCTV systems in accordance with UK GDPR, the Data Protection Act 2018 and relevant surveillance camera guidance. Where footage is accessed through university-managed systems, the Guild and the University will ensure that personal data is handled lawfully, fairly and transparently in accordance with their respective responsibilities.

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